Gaden Relief Projects Helping Tibetans and Mongolians preserve their unique cultures. Minutes

Annual General Meeting
Toronto
Jan. 30, 2009

Present: Zasep Tulku (Venerable Zasep Rinpoche), Evan Zaleschuk (by teleconference), Matthew Richards (by teleconference), Conrad Richter (Chair)

AGENDA

1. Appointment of the Board of Directors and election of the Executive.
2. Approval of minutes
3. New business

1. Appointment of the Board of Directors and election of the Executive.

Our AGM started with the formal approval of the 2008 Gaden Relief Board deciding to formally stay on and stand as the 2009 Board. The Board of Directors are Zasep Tulku, Evan Zaleschuk, Matthew Richards, and Conrad Richter. Elected to the Executive are:

President: Conrad
Treasurer: Evan
Secretary: Matthew

2. Approval of minutes.

The Board also formally approved the minutes from the previous AGM, the Treasurer’s Report and all Financial Statements from the past year.

3. New business.

The Board also discussed some new business. Lauren is to go to Zangskar with money from the old and new Gaden Relief for solar lanterns and to check out the issues around the medical clinic and funds for the nuns. Conrad closed the old Mongolia Project accounts and is seeing that we use up any CDN and US funds still in the old accounts before June 30th, 2009, that we don’t have to publish two fiscal reports. Rinpoche is planning a trip to Tibet in September 2009 and plans to take funds for Zadoh, Jamseng and Tashi Lapug. He wants to see if there is a Western Union in Yushu that would make getting our funds there a lot easier. He and Conrad plan to make up official contracts for the work and funds for this trip. Rinpoche could even get funds from the old accounts and hold it to his fall trip. He also plans to take about $2000. To Mongolia this Fall for both Zava Damdin Rinpoche’s retreat fund and Gerlee’s NGO that supports poor families. Rinpoche also suggested that we close our Amarbayasgalant file as this monastery now has good loyal donors.

End of Meeting

[Minutes prepared by Matthew Richards]