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Board Meeting Teleconference Present: Zasep Tulku (Venerable Zasep Rinpoche), Evan Zaleschuk, Matthew Richards, Conrad Richter (Chair) AGENDA 1. Funds for Zadoh 1. Funds for Zadoh Gaden Relief has sent contracts for approval for our various Tibet Projects with Matt King, who is visiting China and Tibet on business. Agency agreements that cover our Jamseng Project, Tashi Lapug Monastery and Dechen nunnery have been sent and will be signed by our agent Jamdak. Gaden Relief has send $6820. USD ($3000. CDN has been held back for now): the break-down being:
2. Nepal Monastery Project Gaden Relief has decided to put on hold our Nepal Monastery Project till the details are worked out and appropriate agreements are drafted 3. Contracts and Agreements There are currently gaps in our official paperwork but these should soon be filled in as many of the agency agreements are mailed and on the way to our home office. We currently have a signed agency agreement with Zangskar Nuns Association for the years of 2007-12. Our Mongolia agent Bold has signed and sent in an agency agreement for Lama Tsongkhapa Institute in Ulan Bator for the years 2009-2014. It is on its way. Our Mongolia agent Gerlee has signed and mailed in an agency agreement for both Projects Geralt Mur and Delgeerun Monastery for the years 2009-2014. And again, Matt King is bringing agency agreements to Tibet to be signed. 4. Agent Bank Accounts Each agent has to open a bank account for each Projects for which they are responsible. 5. Funding Needs for the Mongolian Projects Gaden Relief plans to raise money for Lama Tsongkhapa Institute in Ulan Bator for the purchase of English Dharma books, carpets, and items for their shrine room. One aim of this center is to teach Mongolians English and provide activities and practice for local young people. Delgeerun Monastery will need funding soon as well. 6. Agent for Mongolian Projects There is thought about having Gerlee be our agent for all of our Mongolia Projects just to simplify our bureaucracy. Gaden Relief will contact her about this. 7. Future of Jamseng Health Clinic Gaden Relief will fund Jamseng Health Care Center for one more year. After this time, the land and building and infrastructure Dechen Nunnery. The plan now is for the herbs, grinder and so on will to a new Health care Clinic to be opened in Zadoh city. Medicine will be purchased from Yushu or even Lhasa and shipped in. More Tibetans from the surrounding area are moving into the city for employment and social networking. Staff for the clinic will come from Zadoh as well. More investigation and planning will be done to see if this idea is feasible and how it will work. Another issue that will arise is how to transfer the property and infrastructure of the old clinic to Dechen Nunnery. Gaden Relief does not own the Jamseng Clinic’s property – our name is not legally on the land title. It was given to the clinic by the local municipal government. The thought is that we can give it to the Nunnery for their personal use. Gaden Relief will have to assure that this is legally permissible. 8. Problems at Tashi Lhapug Monastery There is now an ongoing discussion at Tashi Lapug Monastery. The community is politically divided between younger monks who would like to move the monastery to the city and older monks who oppose this idea. Young monks are presently looking for property downtown. Ven. Zasep Rinpoche feels one solution to this divisive issue is to allow monks to open a city-branch of the institution while keeping the old monastery as closed meditation retreat-center. Gaden Relief currently has three projects at Tashi Lapug:
Rinpoche feels that we should now cancel the project for a health care center at Tashi Lapug. The funds ($5000. - $6000. USD) Currently raised by the NGO Bodhi Organization for the monastery will now be held until Gaden Relief can decide how best to use it for this community. The only stipulation for the use of Bodhi’s funds is that they be used for non-religious purposes. It is always possible for Gaden Relief to contact Bodhi and ask whether we could use these funds for other Projects such as a new Janseng Clinic in Zadoh city or even Geralt Mur in Mongolia. Right now, Gaden Relief will cancel all Tashi Lapug projects except for the one for the upkeep of the institution itself until these various issues are worked out. In light of this, Gaden Relief will have to keep it’s eye on its legal disbursement schedule as we and Bodhi have raised a lot of funds we have not yet spent nor plan to spend at present. Money we continue to raise will have to be rolled over for the next fiscal year starting September 2010 and will may be ear-marked for the new Jamseng clinic. 9. Funds for Mongolia Ven. Zasep Rinpoche is planning a personal trip to Mongolia this fall and he will take Gaden Relief money for our Mongolia Projects. 10. Funds for Zangskar Gaden Relief will soon wire money ($10,000. USD) to Kim - for our Zangskar Project. Kim is taking 2 students to spend 4-6 weeks in the local nunneries to volunteer their help. The Zangskar Project for the nunneries’ water supply has been very successful. This summer Gaden Relief will look at other projects will can create and support in the Zangskar area. End of Meeting Minutes prepared by Matthew Richards
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