Tibetans and Mongolians preserve their unique cultures.
October 20, 2006
Present: Venerable Zasep Rinpoche, Evan Zaleschuk, Matthew Richards,
Conrad Richter (Chair)
Application and Agency Agreements
the Charities Directorate because he did not hear back from Tim
Flood about the extension which we requested by letter on October
1. It turns out that Mr. Flood is on leave and our file has been
turned over to a new officer, Hilda Saunders. Conrad left a voice
mail message in her voice mail box explaining that we had requested
an extension to tomorrow's deadline as was set by Mr. Flood in
his July 21 letter. Conrad also faxed a letter to Ms. Saunders,
along with a copy of the original letter requesting the extension.
Agreements and Organizational Changes Required
In trying to figure out a new structure for our projects it is
becoming clear that Gaden Relief Projects will have to make some
major changes in order to meet the requirements of the Charities
Directorate (of the CRA) for charities with overseas operations.
Tim Flood's letter in July made it clear that we must demonstrate
control of the way funds are used. Because we mostly deliver aid
in the form of funds, the Charities Directorate is looking for
much greater control than if we were delivering aid in other ways
such as sending articles such as drugs or books or sending paid
staff to work in the project areas. Anything can happen to money
if it is not controlled properly so the government correspondingly
requires us to demonstrate more control. The new agency agreements
will have to show to the government that we have that control
of funds and how they are used.
In the context of tightening up our operations the board discussed
the shedding of some projects over which it may be too difficult
to demonstrate control to the government's satisfaction. We discussed
Amarbayasgalant Monastery, Zuru Monastery, the nunneries of Zangskar,
and the Gaywa Project as possible projects to shed. The Board
previously agreed to strengthen control of GRP's other projects
in Tibet by asking the Jamseng Hospital committee to take responsibility
for administering aid to Gaden Relief's Tashi Lhapug, Dechen Nunnery,
and Jamseng Health Clinic projects. The Jamseng Hospital committee
will be asked to accept new member representatives from Dechen
Nunnery and Tashi Lhapug, and GRP will exert greater control of
the bank account in Zadoh.
Because the Gaywa Project's activities are not in Gaden Relief's
complete control, the Board decided that the project would be
too difficult to fit within the government's criteria for control,
and it was decided to shed the project. The Board agreed to assist
Gaywa in getting set up as a separate organization and in applying
for charitable status. The date for ending official support is
set to coincide with the Tibetan New Year, February 19, 2006.
After that date Gaden Relief will no longer accept donations on
behalf of Gaywa. Conrad is to draft a letter to Jennifer and Didi
to advise them about the decision.
confirmed its decision to end its support of Zuru Monastery. The
termination will be February 19, 2007, to coincide with the Tibetan
new year. A letter to this effect will be drafted by Conrad and
translated by Rinpoche and sent to the abbot. Zuru Monastery is
thriving and is well supported by nearby residents and our support
is no longer needed.
there had been previous discussion about ending Gaden Relief's
support for Amarbayasgalant Monastery because that moanstery is
getting funding from other foreign charities, Rinpoche reported
that he had a good discussion in September with the new abbot
and Rinpoche believes that there is still a need for support.
The abbot requested that Gaden Relief support the construction
of a new kitchen for the monastery. Rinpoche advised the abbot
to provide us with a formal request for funding showing details
of the costs and the contruction plans.
will continue to support the Delgeruun Choir project. This project
has been receiving most of our attention in Mongolia over the
past two years and has been going very well. Communication is
excellent and getting a new agency agreement will not be a problem.
project was discussed but no decision to terminate or to continue
can be made at this time. Kim Gutschow who is running the project
is in India since June. Given that the ten Zangskar nunneries
are very isolated it will be difficult to demonstrate control
to the government's satisfaction. However, before Kim left for
India she was advised that control needs to be strengthened and
she agreed to investigate on the options available and report
back. Rinpoche expressed an interest in visiting the nunneries
in 2007, and Conrad is to write to Kim about that and about her
findings about the restructuring options.
and Rinpoche are to meet in Vancouver to go over the details for
restructuring the Jamseng committee and fill the gaps for the
drafting of the new agency agreement that will cover the Jamseng
Health Clinic, Dechen Nunnery and Tashi Lhapug Monastery.
to prepare a draft agency agreement and send it to Ms. Saunders
for review. Once we have a draft acceptable to the government,
Rinpoche is to arrange for agreements to be signed and returned
to us. Conrad will forward the signed agreements to the government.
All of this should be done as soon as possible.
[Minutes prepared by Conrad Richter]